Background:
Please note that this position is funded under an Extra-Budgetary (ExB) Project "In Support of Strengthening Capacities of Ukrainian Authorities in Preventing and Combating Illicit Trafficking in Weapons, Ammunition and Explosives in All its Aspects", which is expected to run until end of June 2024. The contract will be issued until 30 June 2024.
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Conflict Prevention Centre (CPC) plays a key role in supporting and co-ordinating the OSCE's activities in the field, in providing analysis and policy advice to the Secretary General (SG) and the Chairpersonship, in leading work on all aspects of the conflict cycle, and in supporting the various formats dealing with protracted conflicts. The CPC also serves as the focal point in the Secretariat for co-ordinating and developing the OSCE's role in the politico-military dimension.
The Forum for Security Co-operation (FSC) is the main OSCE body dealing with the politico-military aspects of security and provides a forum for political dialogue for OSCE participating States. The FSC Support Unit within the Conflict Prevention Centre at the OSCE Secretariat supports the work of the FSC by providing technical support and expertise. In this respect, the Unit acts as a focal point and prepares reports and overviews on military information exchanged by participating States. The Unit also fosters implementation of Confidence and Security-building Measures (CSBMs) and develops assistance projects with regard to Small Arms and Light Weapons (SALW) and Conventional Ammunition.
Tasks and Responsibilities:
Under the direct supervision of the Project Officer, as Project Assistant, you will provide administrative, logistical, procurement and budgetary support for the Extra Budgetary Project "In Support of Strengthening Capacities of Ukrainian Authorities in Preventing and Combating Illicit Trafficking in Weapons, Ammunition and Explosives in All its Aspects", which is implemented within the Forum for Security Co-operation Support Section in the OSCE, and serves as the administrative focal point at the OSCE Secretariat for field-based project teams.
Specifically, as Project Assistant, you will be performing the following:
Liaising with administrative units in the OSCE Secretariat, communicating administrative information to the field-based project team, and following up on administrative matters;
Assisting with preparing meetings/events by drafting letters of invitation, participant lists, agendas, minutes and other materials, communicating with participants and speakers, arranging meeting facilities and organizing official luncheons/dinners and receives visitors;
Preparing and executing payments for suppliers, special service agreements, and implementing partners;
Providing inputs for the preparation of terms of reference, by assisting in the selection of service and goods providers, and in the verification of financial reports;
Arranging travel, visa, accommodation, official travel authorizations and travel claims for OSCE and non-OSCE officials;
Gathering and compiling data for project progress reports (quarterly and annual reports), monitoring and evaluation reports, including information about the implemented activities and funds utilized;
Preparing and maintaining documentation for the programme and preparing an overview of all project-related expenditures;
Overseeing flow of internal procurement approval;
Performing other duties as required.
For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat
Necessary Qualifications:
Completed secondary education supplemented by formal training in the field of administration or project management;
Minimum of 4 years of administrative work or project methodology experience in an international environment;
Prior professional experience in the field of SALW/Conventional Ammunition would be an asset;
Ability to operate computer applications with practical experience in Microsoft applications;
Professional fluency in the English language, both oral and written;
Knowledge of other OSCE languages, especially Russian and/or Ukrainian would be an asset;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Computer literate with practical experience using Microsoft applications.
Remuneration Package:
Monthly remuneration, subject to social security deduction, is EUR 4,400. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
Issued by: OSCE Programme Office in Dushanbe
Requisition ID: SEC000220
Contract Type: International Secondment
Grade: G5
Job Level: General Services
Job Type: Contracted
Number of posts: 1
Location: SEC - OSCE Secretariat, Vienna
Issue Date: Apr 12, 2023
Closing Date: May 25, 2023
Employee Status: Fixed Term
Schedule: Full-time
Education Level: High School Diploma / (GED)
Target Start Date: As soon as possible
